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Last Updated: 7 December 2020
Personal Information does not include:
Reimbi is designed for users age 16 and older. We do not knowingly collect Personal Information from children under 16. If we discover that a child under 16 has provided us with Personal Information, we will delete such information from our systems. If you believe we might have any information collected online from a child under 16, or if you become aware of any unauthorized submission of information to us, please contact us at firstname.lastname@example.org.
The types of Personal Information we collect about you and the manner of collection depends on how you interact with us, for example as a customer subscribed to our Services (“Customer”), an individual using the Services to request reimbursement from a Customer (a “Requester”), or a website visitor. We only collect your Personal Information (i) with your consent, (ii) if we have a legitimate interest in doing so, or (iii) as authorized or required by law. We only collect, use, retain and share Personal Information as reasonably necessary and proportionate to achieve our purposes, or for other purposes that we disclose to you and are compatible with the context of how we collected the Personal Information.
During the preceding 12 months, we have collected these categories of Personal Information:
We collect Personal Information from these sources:
All reimbursements, payments, and charges made through the Services are processed by a PCI-compliant payment processor or directly through your banking institution. If you choose to submit payments or receive reimbursements via ACH through your banking institution, we will collect and store your account information in a secure manner. If you have specific questions about ACH transaction security, please contact your banking institution.
Reimbi retains all categories of Personal Information we collect for as long as your account is active or as necessary to provide you with the Services you request. We regularly review and deidentify unnecessary Personal Information and other data and we periodically deidentify unused accounts.
We will only disclose Personal Information as described in this section, with your permission, or as required by law. In the preceding 12 months, we have disclosed the following categories of Personal Information for a business purpose:
We may disclose Personal Information to the following recipients:
We reserve the right to disclose aggregated, anonymized, or deidentified information about any individuals with our trainer, training managers, speakers, rights holders and other partners, as well as with nonaffiliated entities for marketing, advertising, research or other purposes, without restriction. For example, we may share reports showing trends about the general use of our Services without identifying any particular individual.
Reimbi does not sell your Personal Information or share your Personal Information with third parties for cross-contextual advertising purposes. If this ever changes in the future, we will update this posting and provide you with methods to opt-out of such sale and sharing.
Reimbi provides you with a variety methods and options to directly control how we collect and use your Personal Information, including but not limited to:
You can access, correct or update certain Personal Information by logging into Reimbi and changing your account settings. You can also control the data we collect automatically by adjusting your device settings. To delete your account, contact us at email@example.com. Note that we may retain certain information as required by law or for legitimate business purposes. We may also retain cached or archived copies of information about you up to two months.
If you provide us with your wireless phone number, you consent to Reimbi sending you text messages for informational or authentication purposes. The number of texts that we send to you will be based on your circumstances and requests. You can unsubscribe from text messages by replying STOP or UNSUBSCRIBE to any of these text messages. Messaging and data charges may apply to any text message you receive or send. Please contact your wireless carrier if you have questions about messaging or data charges.
We may send you promotional emails about Reimbi or alert you of service changes via our product support system. If you do not wish to receive emails from us, you may change your preferences via the links provided in the emails or by sending a request to firstname.lastname@example.org to be removed from our email list. Note that if you opt-out of marketing communications, we may still send you non-promotional communications, such as those about your account or our ongoing business relations.
Depending on where you reside, you may have additional privacy rights or be entitled to additional controls over your Personal Information. Please see our supplemental notices specific to residents of California, the European Union, and Canada.
This section provides residents of the State of California (“California Consumers”) with the disclosures and notices required under the California Consumer Privacy Act of 2018 (“CCPA”). The following paragraphs apply solely to California Consumers and describe the specific rights afforded under the CCPA.
In many cases, the Personal Information we collect about you is in a business-to-business context when you are acting as an employee to a Customer or potential in the performance of your job duties. Please note that Personal Information collected and used in this context is not protected Personal Information under the CCPA. Without limiting the foregoing, California Consumers may exercise the following rights over their Personal Information, subject to any exceptions and limitations that may apply:
California Consumers may exercise the following rights over their Personal Information, subject to our receipt of a verifiable Consumer Privacy Request, as well as any exceptions and limitations that may apply. Note that if we process your Personal Information in our capacity as a service provider, then we cannot fulfill your request directly. In that case, we will relay your request to the appropriate Customer for further processing and fulfillment.
We adopted this section to comply with the European Union’s General Data Protection Regulations (“GDPR”). This section applies solely to residents of the European Union (“EU Residents”). Reimbi provides the Services to EU Residents in our capacity as a data processor to our Customers as data controllers. If you are an EU Resident, you have the following rights regarding the Personal Information we hold about you:
EU Residents may exercise their privacy rights by submitting a verifiable Consumer Privacy Request (sometimes called a data subject access request). Note that if we process your Personal Information in our capacity as a data processor, then we cannot fulfill your request directly. In that case, we will relay your request to the appropriate Customer for further processing and fulfillment.
We adopted this section to provide supplemental information in compliance with Canada’s Personal Information Protection and Electronic Documents Act (“PIPEDA”). This section applies solely to residents of Canada where PIPEDA applies (“Canadian Consumers”) and describes PIPEDA rights and explain how Canadian Consumers can exercise those rights.
Cookies are small data files stored on your device that help us track and analyze data to improve our Services and your experience. Cookies serve a variety of purposes, for example analyzing use of a website or platform, navigating between pages efficiently, remembering your preferences, and generally improving your browsing experience. Cookies are generally used for functionality, security, analytics, or advertising.
The table below provides details about the cookies we use. Note that the names of cookies and their use can change from time to time as necessary to ensure the Services function as intended and, for third party cookies, as determined by the third-party cookie host.
|Strictly Necessary cookies are necessary for the platform to work as intended.||sessionid (Reimbi)||Used on app.reimbi.com to store user’s session ID. Expires after two weeks.|
|Functionality cookies monitor and enhance your user experience. These cookies might be used to identify errors and other issues users may face when using the platform, or to provide insight into platform performance.||cookie-consent (Reimbi)||Stores user’s cookie preferences for reimbi.com. Expires after one year.|
|Analytics cookies help us understand how users engage with us by collecting and reporting usage statistics without personally identifying individual users.||_ga (Google Analytics)||Calculates visitor, session, campaign data, and tracks reimbi.com usage for analytics reports. Stores information anonymously and assigns a randomly generated number to identify unique visitors. Session cookie expires immediately.|
|_gid (Google Analytics)||Tracks and stores reimbi.com usage data in an anonymous form. Session cookie expires immediately.|
|_gat_gtag_[property_id] (Google Analytics)||Used to analyze reimbi.com visitor browsing, flow, source and other data. Session cookie expires immediately.|
Reimbi implements reasonable and appropriate security procedures and practices to help protect your Personal Information from unauthorized or illegal access, destruction, use, modification, or disclosure. We ensure that Reimbi employees, contractors and agents responsible for handling user inquiries are informed of applicable privacy law requirements and we restrict access to those who need that information in order to process it. The Services are built with a range of security features that continuously protect your Personal Information and our systems. Please review our Security Statement for details about Reimbi’s security features. Please note, however, that no transmission of data over the Internet is 100% secure, and we cannot guarantee that unauthorized third parties will not defeat our security measures or use your Personal Information for improper purposes.
Reimbi is owned and operated in the United States and uses service providers in the United States and other countries. If you use our Services, your Personal Information may be transferred to the United States or other locations outside of your jurisdiction where privacy laws may not be as protective as those in your jurisdiction. Reimbi has certified compliance with the EU-U.S. Privacy Shield Framework as set forth by the U.S. Department of Commerce for the collection, use, and retention of EU Resident Personal Information. On July 16, 2020, the Court of Justice of the European Union invalidated the EU-U.S. Privacy Shield and instructed the EU Commission to develop and implement a new data transfer framework. Reimbi remains committed to subjecting all EU Resident Personal Information to the EU-U.S. Privacy Shield Framework's applicable principles until a replacement framework is established. Until such time, we will rely on Standard Contractual Clauses for the transfer of EU Resident Personal Information or another appropriate legal basis for data transfers, where required. By allowing us to collect Personal Information about you, you consent to the transfer and processing of your Personal Information as described in this paragraph.
If you have an account on the App or other Services, you will have a username and password. We encourage you to take steps to protect against unauthorized access to your password and your devices by, among other things, choosing a robust password that nobody else knows or can easily guess, and keeping your password private, and signing off after using a shared computer or other device. We are not responsible for any lost, stolen, or compromised passwords, or any unauthorized activity on your account.
The Services may contain links to websites owned or operated by third parties. We have no ability to control, and we are not responsible for, the privacy and data collection, use, and disclosure practices of third-party websites. We encourage you to read the privacy statements of each website that collects your Personal Information.
If you have questions about our privacy practices or would like to make a complaint, please contact us at email@example.com or by mail at Reimbi LLC, Attn: Legal, 5511 North Albina Ave, Suite 5, Portland, OR 97217.
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