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Compare to Internal Accounts Payable
A company's Accounts Payable function is set up for vendors, purchase orders, invoices, and all of the process steps needed to get a payment out the door. Is that the right path for candidates to be reimbursed for out-of-pocket interview expenses?
Use the comparison table below to see how an internal AP process usually stacks up against Reimbi.
Job Candidate Reimbursements
Reimbi vs Accounts Payable
Reimbi
| How does the candidate submit expenses? | Via a browser on most any device, simply enter expenses, take pictures or attach files, and click submit. |
|---|---|
| What choice(s) do candidates have to be reimbursed? | Direct Deposit, Electronic Check, Venmo, Paypal, Amazon Gift Card |
| Is sensitive candidate data like bank account information captured securely with bank-level encryption? | Yes |
| How easy is it for the approver to review and approve expenses? | Real easy! Approver gets a text/email letting them know an expense report is pending approval. The approver clicks a link in the email and is taken to the expense report in Reimbi with all details including receipts in an easy to review format. |
| How long does it take for candidates to be reimbursed once {{company.name}} approves their expenses? | Expense reports are paid out the same day the expenses are approved. |
| How do candidates know the status of their expense report? | Push notifications and/or status display in Reimbi |
| If a candidate forgets to attach a required receipt what happens? | Reimbi automatically enforces receipt requirements. Candidates cannot submit an expense without attaching a receipt when required. |
| How are reimbursement policy details such as meal and lodging limits enforced? | Reimbi automatically enforces these policy details at expense creation. |
| If there is a problem with the payout (bad account number, lost check, etc) who resolves the problem? | Reimbi |
| Can candidates create and submit the expense report from their phone? | Yes, ~40% of expense reports in Reimbi are submitted from a mobile device |
| Are there any vendor setup steps necessary to reimburse a job candidate? | No |
| Is there an audit history easily available of every expense report? | Yes |
| Are receipt, approval, and payout information for all candidate reimbursements accessible in one place? | Yes |
| Does the reimbursement process integrate with our ATS? | Reimbi integrates with various ATS systems, but it's not required. |
| If a candidate has a question about how to navigate the system to be reimbursed who provides support? | Reimbi |
| Who is responsible for ensuring the process is easy to use, that candidates are reimbursed quickly and accurately, and that a positive candidate experience is provided? | Reimbi |
| Does the solution include a data dashboard and reporting? | Yes |
| How does the candidate submit expenses? | Fill out spreadsheet, email spreadsheet with receipt attachments to recruiting coordinator |
| How does the candidate submit expenses? | Fill out spreadsheet, email spreadsheet with receipt attachments to recruiting coordinator |
Accounts Payable
| How does the candidate submit expenses? | Fill out spreadsheet, email spreadsheet with receipt attachments to recruiting coordinator |
|---|---|
| What choice(s) do candidates have to be reimbursed? | Direct Deposit |
| Is sensitive candidate data like bank account information captured securely with bank-level encryption? | Unfortunately, no |
| How easy is it for the approver to review and approve expenses? | Approval is done via sending spreadsheet and expenses via email. Not very easy. |
| How long does it take for candidates to be reimbursed once {{company.name}} approves their expenses? | 2-3 weeks |
| How do candidates know the status of their expense report? | Email with recruiter or AP team |
| If a candidate forgets to attach a required receipt what happens? | The recruiter/coordinator emails the candidate and asks them to resend the expense report with the missing receipt(s) |
| How are reimbursement policy details such as meal and lodging limits enforced? | Manually by the recruiter/coordinator/AP team |
| If there is a problem with the payout (bad account number, lost check, etc) who resolves the problem? | Internal AP team |
| Can candidates create and submit the expense report from their phone? | No |
| Are there any vendor setup steps necessary to reimburse a job candidate? | Yes, a candidate must be set up as a "one-time" vendor, which may include filling out vendor setup forms. |
| Is there an audit history easily available of every expense report? | No |
| Are receipt, approval, and payout information for all candidate reimbursements accessible in one place? | No |
| Does the reimbursement process integrate with our ATS? | No |
| If a candidate has a question about how to navigate the system to be reimbursed who provides support? | Recruiting team |
| Who is responsible for ensuring the process is easy to use, that candidates are reimbursed quickly and accurately, and that a positive candidate experience is provided? | ? |
| Does the solution include a data dashboard and reporting? | No |
Switch from an internal Accounts Payable-driven process to Reimbi to meet all of your candidate reimbursement needs.
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